Products & Inventory
Purchase Orders & Suppliers: Replenish Stock and Track Spend
2 min read
Purchasing closes the inventory loop. Raise a purchase order against a supplier with line items at cost, receive it to add stock, and keep an eye on open PO value and per-supplier spend so replenishment never stalls.
The PO lifecycle
A purchase order moves through draft, ordered, received and returned. Receiving a PO increases the stock of its products; returning it reverses that. The Action Center flags POs that are ordered but not yet received.
Suppliers and costs
Each PO is tied to a supplier and carries unit costs, shipping and tax to a grand total. Supplier spend and fill rates roll up into the purchasing report.
How purchasing feeds the rest of the platform
Receiving stock updates inventory; the cost you pay underpins COGS in your profit reports.
Step-by-step
-
1
Add suppliers
Create supplier records you buy from.
-
2
Create a PO
Pick a supplier and channel/store, add product line items with quantities and unit costs.
-
3
Send and receive
Mark the PO ordered, then received when stock arrives to increase inventory.
-
4
Handle returns
Return a received PO to the supplier to reverse the stock and value.
Frequently asked questions
Does receiving a PO change stock automatically?
Yes. Received quantities are added to the relevant products’ inventory.
Can I see what I owe or have open?
Open PO value (draft + ordered) is shown on the dashboard and in the purchasing report.
Are POs per store?
A PO is tied to a channel/store so its items map to the right catalogue.
Troubleshooting
Received stock did not appear.
Ensure the PO status is “received” and its items map to valid products in that store.
A product is not selectable on a PO.
Pick the matching channel/store first; products are scoped to it.
Related guides
Inventory Management: Stock Levels, Low-Stock Alerts & Valuation
Keep stock accurate, spot shortages early and value your inventory.
Managing Products: Your Catalogue Across Every Channel
Your unified catalogue and the fields that power profit and stock.
Expense Management: Track Costs, Categories and Cash Position
Capture every cost so your net profit and cash position are real.